Homeowner Comment Period Edit page

Montclair HOA Board Meeting “Homeowner Comment Period “

1. Purpose

To provide homeowners with a structured, respectful opportunity to address the Board while ensuring Board meetings remain efficient and focused on Association business.

2. Authority

This policy is adopted under the Association’s Bylaws, the Georgia Property Owners’ Association Act (O.C.G.A. §44 3 220 et seq.), and Robert’s Rules of Order as adopted by the Board.

Section 3.18 (f) – Rules and Regulations give the Board broad authority:

“The Board of Directors may… promulgate, modify or delete rules and regulations… Such rules… shall thereafter be binding upon all Owners…”

3. Homeowner Comment Period

3.1 Placement on Agenda

A Homeowner Comment Period will be held before the Board begins official meeting.

3.2 Eligibility

Only Owners in good standing may speak. Tenants or guests may speak only if recognized by the Chair.

3.3 Time Limits

•         Each speaker is allotted up to 3 minutes. Time may be extended at the discretion of the Board President.

•         Time may be extended only by the Chair.

•         Speakers may not yield time to others.

3.4 Sign in Requirement

Owners wishing to speak must sign in before the meeting begins. Speakers will be recognized in the order of sign in.

4. Scope of Comments

Comments must relate to Association business, including:

•         Maintenance

•         Budget or assessments

•         Rules and regulations

•         Community concerns

The following topics are not permitted:

•         Personal disputes between neighbors

•         Personnel matters

•         Individual violation issues

•         Confidential or legal matters

5. Conduct Requirements

All speakers must:

•         Remain courteous

•         Avoid personal attacks

•         Address the Board, not individual directors

•         Stay on topic

•         Follow the Chair’s instructions

6. No Debate with the Board

The Comment Period is for owner input, not dialogue. The Board is not required to respond during the meeting.

The Board May: 

Provide brief clarification

Take the issue under advisement

Assign it to a committee

And it to a future agenda